Free tool

Letter to your site management, in Turkish

You own a flat in an Istanbul complex and live abroad. You do not know what aidat (the monthly service charge) you owe, which address your notices go to, or what the owners decided last year, and the management office works in Turkish. Pick your complex, tick up to five requests and print a letter in Turkish with the English under every part. Send it yourself, or authorise us to collect the answer.

See the letter ↓

1. Your complex and flat

Your complex (start typing and pick it, or type its name)

The same complexes, with their owner's cards

Block

Flat number

The management's name (optional; it is on your aidat receipts)

2. What to ask for

Aidat statement and balanceWhat was charged and paid, any unpaid months or levies The monthly charge and the approved budgetThe operating budget the owners' assembly approved A notice address in Turkey on fileWhere management letters and meeting calls should go

Visits and key access for my agentFor viewings, maintenance and inspection visits

The yönetim planı and the last assembly minutesThe complex's rulebook and the latest decisions

3. Who sends it

Who hands it in and collects the answer?

4. You

Your full name, as on the title deed

Your Turkish ID, foreigner ID or passport number

It appears on the printed letter only. The copied text and the WhatsApp message leave a blank line for it.

E-mail or phone for the answer

Where you sign it

Date

I will attach a copy of my ID I will attach a copy of my title deed

Everything runs in your browser; nothing you type is sent to us or stored. Sign the printed letter by hand.

Pick your complex and tick what you need; print the letter, sign it by hand and send it to the management with copies of your ID and title deed.

The letter: Turkish, with the English under each part

Site Yönetimine Bilgi ve Belge Talebi

Request to the Site Management for Information and Documents

TarihDate: ………………………
YerPlace: ………………………
KimeTo: ……………………… Site Yönetimi

1. MalikOwner

Ad soyadFull name: ………………………
T.C. kimlik, yabancı kimlik veya pasaport noTurkish ID, foreigner ID or passport no: ………………………

2. Bağımsız bölümThe flat

SiteComplex: ………………………
KonumLocation: ………………………
BlokBlock: ………………………
Daire noFlat no: ………………………

Sayın Yönetici,

Dear Manager,

Yukarıda bilgileri yazılı bağımsız bölümün maliki olarak aşağıdaki konularda yardımınızı rica ederim.

As the owner of the flat described above, I would be grateful for your help with the following.

3. İstenen bilgi ve belgelerInformation and documents requested

Bağımsız bölümüme ait aidat hesabının dökümü: tahakkuk eden ve ödenen tutarlar, varsa ödenmemiş aylar, gecikme tazminatı ve ek ödemeler ile güncel bakiyeA statement of my flat's service-charge (aidat) account: amounts charged and paid, any unpaid months, late-payment charges and extra levies, and the balance today
Bağımsız bölümüme düşen güncel aylık aidat (avans) tutarı ve kat malikleri kurulunca onaylanan son işletme projesiThe monthly service charge (advance) my flat pays now, and the latest operating budget (işletme projesi) approved by the owners' assembly
Yönetim planının ve son kat malikleri kurulu toplantı tutanağının birer örneğiA copy of the management plan (yönetim planı) and of the minutes of the last owners' assembly

4. Tebligat adresiAddress for notices

Tebligat Kanunu'nun Ek 1. maddesi uyarınca, apartman yönetimi ve ortak giderlerle ilgili tebligatların yapılacağı Türkiye'deki adresimi aşağıda bildiririm. Bu adresin kayıtlarınıza işlenmesini; kat malikleri kurulu toplantı çağrıları dahil bu konulardaki yazıların bu adrese gönderilmesini, mümkünse bir örneğinin de e-posta adresime iletilmesini rica ederim.

Under Additional Article 1 of the Notification Law (Tebligat Kanunu), I give below my address in Turkey for notices about the building's management and shared costs. Please record it and send letters on these matters to this address, calls to owners' assembly meetings included, with a copy to my e-mail if you can.

Türkiye'deki adresAddress in Turkey: ………………………
E-postaE-mail: ………………………

5. YanıtYour reply

Yanıtınızı ve istediğim belgeleri aşağıdaki e-posta adresime veya telefonuma (WhatsApp) göndermenizi rica ederim.

Please send your reply and the documents I ask for to my e-mail or phone (WhatsApp) below.

E-posta veya telefonE-mail or phone: ………………………

Gereğini bilgilerinize sunar, teşekkür ederim.

Thank you for your help.

MalikOwner
İmzaSignature

Ekler / Attachments

Kimlik veya pasaport fotokopisi / Copy of my ID or passport
Tapu fotokopisi / Copy of the title deed

What the letter asks for

Your aidat statement and balance. What was charged and paid on your flat's account, any unpaid months, late-payment charges and extra levies, and the balance today. The letter asks for figures; it states none.
The monthly charge and the approved budget. The owners' assembly approves an operating budget (işletme projesi) that sets each flat's monthly advance. With it you can check the charge on your statement.
A notice address in Turkey on file. Where letters about the management and shared costs, and calls to owners' meetings, should go, with a copy to your e-mail.
Visits and key access for your agent. Permission for a person or company you name to enter the complex for viewings, maintenance and inspection visits, and to collect any keys, remotes and cards for your flat that the management or security holds. It stands until you withdraw it in writing.
The yönetim planı and the last assembly minutes. The complex's own rulebook, which binds every owner, and the record of what the owners decided most recently.

Who it is from: you, named as on the title deed, with your ID or passport number, your block and flat number, and copies of your ID and deed attached. That lets the management match the request to its list of owners. Your ID or passport number goes on the printed letter only: the copied text and the WhatsApp message leave a blank line for it.

Why a notice address matters when you live abroad

The Notification Law (Tebligat Kanunu, additional article 1) requires an owner who does not live in the building to give the manager an address in Turkey in writing. Notices about the building's management and shared costs are served there. Without one, they are served on whoever lives in your flat; if the flat is empty, a copy pinned to the notice board at the entrance counts as delivered to you, whether or not anyone tells you. The letter records the address you choose: a relative's or a friend's in Istanbul, for example.

Sending it from abroad

Print it or save it as a PDF, sign it by hand, and send a scan with copies of your ID and title deed to the management by e-mail or WhatsApp. The manager's name and work and home addresses must be posted beside the building's entrance (Condominium Law, art. 34), and a management company's name is usually on your aidat receipts, so a relative or neighbour can find the contact for you. Some managements want the signed original before they release keys; ask before you post it.

If you tick "Authorise Turc Global to collect it", the letter asks the management to give the answer and the documents to our member of staff, names our licence, and records that you ask for your information to be given to us. Send us the signed scan on WhatsApp and we take it from there.

If no answer comes

Write once more after two weeks, quoting the date of your first letter. If that fails, raise it at the next owners' assembly, where the manager presents the accounts, or ask a lawyer in Istanbul. Keys still with someone else? The key release letter asks for them back.

A template for general use, not legal advice. Where a debt, a dispute or a large sum is involved, have a lawyer read the letter before you send it.

Frequently Asked

Questions about writing to your site management

How do I find out how much aidat I owe on my Istanbul flat?

Ask the complex's management in writing for a statement of your flat's account: what was charged and paid, any unpaid months, late-payment charges and extra levies, and the balance today. This page writes that request in Turkish, with the English under it, ready to sign and send. Ask for the latest operating budget the owners' assembly approved as well, and you can check your monthly charge against it.

How do I reach my site management from abroad?

The manager's name and work and home addresses must be posted beside the building's entrance (Condominium Law, art. 34), and a management company's name is usually on the aidat receipts. A relative or neighbour can read the notice for you. Send the signed letter by e-mail or WhatsApp, or have someone hand it in at the management office.

Why should I give my site management an address in Turkey?

Because the Notification Law expects it: an owner who does not live in the building must give the manager an address in Turkey in writing, and notices about the building's management and shared costs are served there (Tebligat Kanunu, additional article 1). Without one they are served on whoever lives in the flat, or, if the flat is empty, by a copy pinned to the notice board at the entrance, and they count as delivered to you even if you never see them.

Does this letter need a notary or a power of attorney?

No law requires a request like this to be notarised. A signed letter with copies of your ID and title deed lets the management check that the request comes from an owner on its list. If a management asks for more, ask it to say in writing what it needs; a power of attorney is the formal route.

What is a yönetim planı and why ask for it?

It is the complex's own rulebook, binding on every owner: how the complex is run, how shared costs are split and how the flats and common areas may be used. With the minutes of the last owners' assembly it tells you what was decided while you were away, from the budget to any works.

All questions from owners abroad →

Want one contact in Istanbul for the management, the tenant and the bills? Under Full Management (10% of collected rent + VAT) we deal with your site management as your representative and keep track of the aidat; the collected rent is forwarded to you within 3 working days, and nothing is charged while the flat is empty.

Request an Offer